Job Description

JOB SUMMARY: The Human Resources Assistant will perform general administrative duties to support all areas of the Human Resources department and will interact with other internal and external customers throughout Goodwill Central Oklahoma.

This is not a supervisory role.

Starting Pay:

• $20 per hour

ESSENTIAL JOB FUNCTIONS:

• Provide administrative support to the Human Resources Department.
• Timely filing of documentation for personnel and benefit files.
• Assist with mail outs for employee benefit packets.
• Enter employee termination dates in Insure Oklahoma Database.
• Provide set up and additional support for New Hire Employee files including making copies of materials and uploading documents into individual employee files.
• Enter/remove new hires in Paycom.
• Scan termination files into the company employee records database.
• Responsible for the year-end review and storage of terminated employee personnel files.
• Follow all company policies and procedures and safety rules/regulations at all times.
• Responsible for providing excellent customer service by greeting, assisting, and responding to questions and/or concerns in a positive, professional, and friendly manner. 
• Additional administrative duties such as shredding, copying, mail distribution and filling in for team members when absent.

ADDITIONAL RESPONSIBILITIES:

• Perform other duties and projects as required by management.

QUALIFICATIONS:

• High school diploma or general education degree (GED) and six months related experience and/or training required. Bachelor’s degree and 1-3 years general HR experience preferred.
• Excellent computer skills, including Microsoft Office and data entry. 
• Any combination of education/experience which provided the skills necessary to successfully perform the functions of this position.

CORE COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following:

• Commitment to our Misson and Lives the Values
• Results Driven
• Customer Focus
• Interpersonal Skills

HR Assistant – Job Description                                                                                                             1

• Functional/Technical Skills
• Time Management

KNOWLEDGE, SKILLS, AND ABILITIES:

• Well-developed verbal and written communication skills. 
• Strong computer skills including data entry, Microsoft Office and HRIS systems.
• Knowledge of serving an internal and external customer base.
• Good time management, organizational and follow-up skills to manage timelines and deliverables.
• Ability to maintain confidentiality.
• Ability to work independently and within a team.
• Ability to take initiative.
• Attention to detail.

PHYSICAL REQUIREMENTS: The characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• This work is sedentary and requires the following physical activities: Sitting for long periods of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking, hearing, and visual acuity.
• The ability to lift 35 pounds, or more with assistance.
• Employee is required to operate a computer.

WORK ENVIRONMENT: 

• Works indoors in an office setting.
• Sitting for long periods of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking, hearing, and visual acuity

NOTE: The above statements are intended to describe the general nature and level of work performed by an employee in this position.  These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.

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